The Project of the Slovenian Public Electronic Archive (e-ARH.si): Development Strategy

Tatjana Hajtnik and Zdenka Semlič Rajh


 

Abstract

Slovenian public archive service, consisting of the Archives of the Republic of Slovenia and six regional archives, are executing on the basis of the Protection of Documents and Archives and Archival Institutions Act public archive service with the main task of safeguarding the public archives. They need to maintain also that part of material originally born in electronic form that also represents an important part of Slovenian cultural heritage (permanent significance for the history, other sciences and culture), and at the same time it ensures natural and legal persons the legal protection (lasting significance for their legal interests).

Given the fact that form the point of view of management the archival records in traditional (physical) form differ from the born digital and other electronic archival records, the archival profession has to establish and standardize the procedures of appraisal, accessioning, professional processing, storage and use. For all this a suitable environment – an electronic archive – should be provided.

By completing the vision that all interested users will have the access to the best e-solutions from anywhere in order to maintain and use electronic archival records, seeks the Slovenian public archival service to become with the establishing of e-ARH.si one of the leading institutions in the field of innovation of e-archiving in the Republic of Slovenia, within the EU and South Eastern Europe.

Development of Slovenian public electronic archive e-ARH.si is a responsible and difficult task, in which archivists and IT specialists from all seven Slovenian public archives combine their knowledge and experience. With the development of e-archiving services within the Project e-ARH.si ESS 2016 – 2020, funded by the EU, the access to archival records will be increased, both in the born digital and digitized form, as well as protection of the electronic archival records as a cultural monument and its permanent significance for legal interest of legal and natural persons. Development of a new, independent services in the field of e- archiving will be available to all, the creators of archival records, archivists and end-users, regardless of their ability. The target group of the project thus represent a vulnerable group of users, primarily sensoric (vision, hearing) and physically disabled persons. All the products will be tailored to the needs of this particular group.

The paper presents the main highlights of the strategy and its implementation plan. The strategy is closely connected to other solutions in the e-commerce and consequently also to the retention of e-documents and e-archives of the public administration which is in fact also the most important creator of archival records.

 

Bios

Tatjana Hajtnik graduated from the Faculty of Electrical Engineering and Computer Science, University of Ljubljana, in 1986. She obtained her Master’s degree in Information Management from the Faculty of Economics, University of Ljubljana, in 1998 and at the University of Maribor, Faculty of Electrical Engineering and Computer Science her Ph.D. in Computer and Information Science.

She has been working thirty years in the field of informatics. She acquired her professional experiences in both, economic companies, public sector as well as in public administration. She started her professional career as a systems engineer on large computer systems and continued it in the Health Insurance Institute of Slovenia as a Chief Information Officer. In the years from 1999 to 2006, she was intensively occupied with the questions of information security in the State Administration and was the holder of the implementation of modern standards in the field of information security in the Governmental Centre for Informatics and in the wider public service.

In 2006 she became a Head of the Department for Electronic Archives and Computer Support in the Archives of the Republic of Slovenia, where she is actively involved, in addition to the maintenance and development of the information system of the Archives of the Republic of Slovenia, with the field of electronic storage of documents and archives.

She participated in the compilation of the development strategy of the Slovenian digital archive (e-ARH.si) and its action plan which was confirmed by the Government of the Republic of Slovenia. As a member of the project board she supervises how the strategy is being realized and is the head of the expert group directing the project. She set up the methodology for certification of equipment and services needed for digital storage of records as determined by the Archival Act, and is in charge of the certification procedures. She also participates in the process of confirmation of internal rules for capture and storage of digital records. Since 2007 she has been involved in the process of amending national legislation for the field of digital preservation.

She is a member of the Working Group for Slovenian Archival Terminology. In 2013, she became a lecturer for the field of Archives and Records Management Studies at the University Alma Mater Europaea – European Centre Maribor. She regularly holds lectures and publishes articles on the subject of digital preservation.

Zdenka SEMLIČ RAJH, Archival Councillor, graduated in History at the University in Ljubljana, Faculty of Arts. She obtained Master’s degree and Ph.D. in the field of Information and Library science at the same faculty. In 2010, she was awarded with the title Archival Councillor given by the Ministry of Culture, which is the highest professional title in Slovenia. Since 1990, she has been employed at the Regional Archives Maribor and is involved in all aspects of records and archival management. In the same year began her involvement with the International Institute for Archival Science, where she was the Head of the Study Programe and was also responsible for international relations between 1990–2001. Today she holds the position of the IIAS Executive Board member. As a researcher in the field of archival science and records management, she is taking part in national and international research projects related to the archival professional standards, organisation of information and especially to the problems of the creation of headings, classifications and thesauri in archival institutions and retrieval of information. She is the author of many published and performed works related to archival science.

Beside her professional work in the Archives of Maribor, she became in 2013 a lecturer for the field of Archives and Records Management Studies at the University Alma Mater Europaea – European Centre Maribor. Recently she was appointed as Assistant Professor at the same University. From 2000-2004 she was a member of the ICA Committee on Buildings and Equipment in Temperate Climate (ICA/CBTE). She is a Chair of the Working Group for Slovenian Archival Terminology. Since 2014, she is a member of the ICA Experts Group for Archival Buildings and Environment. In 2014 she was the recipient of »Glazerjeva Award«, the highest award given by the City of Maribor for outstanding achievements in the field of culture in the past two years.